How It Works

Reduce the Cost of Application Data Retention & Governance

Whitepaper for CIOs

Whitepaper for CFOs & CDOs

Enterprise-wide data governance is essential within the increasingly-regulated IT environment, and your aging application portfolios are at risk. DataNovata enables a digital platform, accessible gateway to structured application data history, to simplify data retention, compliance and management, achieving an ROI typically within 12 months.

DataNovata is an automated tool to view any application database on easy-to-configure web-browser window or device. DataNovata is a unique and effective alternative to data archiving, without any change to the source database integrity, and without any other application dependency.

DataNovata's Data Application Generator quickly scans any relational database and generates a web-enabled, surrogate application so you can view, customize and manage your data on a digital platform, on any browser or device. Pre-relational database conversions are an additional service offering for managing legacy systems estate.

DataNovata applications are easy to maintain. Once the application is up and running you can decommission the original database and application.

DataNovata applications support business users through continuous access to data, without reliance on IT services or legacy system applications. DataNovata helps balance the cost of data modernization and digital access, to simplify transformation for your infrastructure and operations.



Application Decommissioning

The planned retirement of aging systems of record can be held up by the requirement to provide line-of-business users with immediate access to historical data. Cost of maintenance and support of aging data can increase beyond the predicted application life-cycle eroding budgets allocated to innovation.

As enterprises set their sights on IT transformation, lack of an automated solution to re-platform data records into a digital-platform application increases their Technical Debt and transition of skills.

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Accessible Archiving

When to archive data-at-rest usually requires an evaluation of the operational cost of maintenance and space vs. the cost of IT Support provision in the event that access is required. 

The optimal solution is one that releases IT from maintenance considerations and still provides full access to data history independent of the base application.

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Data Governance, Risk & Compliance

'Right-to-privacy', 'right-to-access' and 'data portability' represent a pyramid of risk for businesses with financial penalties imposed for non-compliance. Subject data history spread across multiple applications can be a nightmare to locate and manage. Aging, sprawling systems prevent timely access to information. Cyber-attacks can exploit vulnerable legacy systems.

A stable, digital portal from which to consolidate access, view and manage data across multiple systems of record supports compliance, reduces risk and optimizes the information life-cycle across a diverse enterprise application portfolio.

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Application Portfolio Rationalization

Over time, organizations accumulate applications with overlapping functions. M&A activity, implementing systems without decommissioning and different departments making different vendor choices all contribute to a lack of efficiency in maintaining application support. 

Consolidating business processes to the application of choice is complicated by the issue of having to move data from multiple applications and sort through: which data is the most relevant; controlling duplication; managing life-cycle; and maintaining user trust through the transition.

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Data Modernization

Modernization of data requires an analytical approach: Where is the data? What is the content? What is the quality? What is the value? Where do we want this data to go? Can we improve the value of this data?

A uniform, data-centric solution that allows businesses to answer these questions quickly and builds a data-driven business  ready to leverage its assets for maximum opportunity.

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Digital Transformation

As your innovation track pushes the envelope towards digital IT, the entire estate needs to follow the same trajectory. When critical operations take priority it creates an ever-widening gap in the transformation process.

Non-critical systems inflate the cost of the transformation strategy, at the same time as they accumulate technical debt putting youi between a rock and a hard place competing for budget. Only a cost-reduction, automated solution to access data history on digital platform and complete the transformation journey makes sense. 

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Cloud Migration

For enterprises that see cloud migration as a critical part of their I&O strategy, data assets that lack digital currency are a nuisance. Leaving legacy systems on-premise or in the hands of outsourced managed services is best described as obstacle-avoidance.

Automating the process of updating data access to digital platform allows the organization to fully realize its cloud platform strategy and focus on the business that it does best.

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Migration Optimization

As the pressure to transform increases, the ability to rationalize what is critical to the corporate dataverse creates a paradox - the more data you keep through the migration process, the longer the transformation takes and the less efficient the new system. Core system migration represents the biggest upheaval IT Services face and the pressure to perform to budget and timeline makes for difficult decisions.

The ability to transpose large quantities of data into an easy-to-generate, easy-to-read application can lighten the load and accelerate the migration process.

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Privacy, Data Retention & Customer Rights

DataNovata is a simple solution to expedite compliance in risk areas, by consolidating access to data and managing retention to policy guidelines. 

Compliance Alert

The European Union's amendment to its General Data Protection Regulation (GDPR) has become the global influencer of Privacy Rights and Data Access. The California Consumer Privacy came into law at the start of 2020 and will start to be enforced by the Summer. 

Across the US failure to deliver access personal data could cost corporations through penalties, time and materials to gather data that is not readily available. These rules will apply to any business that engages with consumers within that legal jurisdiction.

GDPR DataNovata Solution HMTL5 Structured Archiving Application

DataNovata provides a positive outcome for both GDPR and CCPA compliance by providing organizations with the ability to index and access common data subject assets, maintain a consolidated view for easy discovery and manage data retention, to meet privacy controls.



Our company is an established corporation working in a highly regulated environment which has grown through acquisitions and mergers. We run an annual currency program, renovating business services that are still required, but have out-of-support components, and decommissioning business services that are end-of-life. At the core of its decommissioning capability our company built a DataNovata archive service.

DataNovata Customer, Aug 9/2018 As published in Gartner Paper ID: 00345378

We worked with the DataNovata team to follow a defined process to deprecate end-of-life business services, while retaining essential data. We used the DataNovata application to provide a convenient interface to support legacy operations through read-only access of the data. DataNovata enables our company to simplify its estate, remove cost, apply data retention policies and comply with regulations.

DataNovata Customer, Aug 9/2018 As published in Gartner Paper ID: 00345378

“We recognised that we needed to implement an archiving solution as part of our application rationalisation programme. We chose DataNovata as it provided us with a secure and on-demand method of retrieving legacy data from decommissioned applications.”

Giles Baxter UK & IS Change Director, RSA

“DataNovata significantly improved our ability to respond to the requirements of the business and retain Yell’s competitive edge.”



Kelly Butcher Business File Systems Manager, Yell

There was no lack of vendors who offered to solve our legacy retirement problem. The issue was that they would have to start from scratch for each application, taking more time and money than it was worth. We needed a scalable decommissioning solution we could call off on an as-needed basis, without reinventing the wheel. What sets DataNovata apart is that, in each case we apply it, our business users are hardly aware that we have decommissioned the original system."

IT Director, European Operations Global Office Brands Manufacturer

It is that flexible. We can predict the time, cost and effort for (decommissioning) each application, without reinventing the wheel. The cost-benefit is measured before a project is engaged and user disruption is minimized throughout the process. But DataNovata goes beyond being a cost-reduction platform for legacy operations. DataNovata helps us to plan strategically for cost- and risk-avoidance, wherever we see an opportunity that fits our operational model.”

IT Director, European Operations Global Office Brands Manufacturer

“DataNovata exceeded our expectations. The team quickly understood what we were trying to achieve and we have found DataNovata to be robust and easy to use. I would certainly recommend DataNovata to anyone wishing to decommission applications.”

Stewart Sawinski Technical Architect Controller, SSL

“The DataNovata applications not only replicate the original applications’ enquiries, but do so with a considerably improved & more intuitive user interface”


Gary Steng IT Infrastructure Manager, Northampton Borough Council


DataNovata Regional Office Location Contact Information

England (Head Office)

Barlow House, 4 Minshull Street,
Manchester, M1 3DZ, UK

North America

31 Disera Drive, Suite 250
Vaughan Ontario
L4J 0A7


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